Remote Online Notarization (RON) has revolutionized the notary industry, especially in states like Florida where digital interactions are increasingly prevalent.
This comprehensive guide will walk you through the steps required to become a remote notary in Florida, allowing you to perform notarizations online and expand your services.
Requirements for Becoming a Remote Notary in Florida
Florida law has specific requirements for becoming an online notary. These include:
- Being an actively commissioned Florida notary or a civil law notary or commissioner of deeds.
- Completion of a two-hour RON training course and passing the final exam.
- Purchasing a $25,000 notary bond.
- Having at least $25,000 in errors and omissions (E&O) insurance.
- Partnering with a state-approved RON service provider.
- Paying the $10 state registration fee.
State-approved online notaries in Florida can notarize almost any document using an app or web-based platform. However, it’s important to note that Florida does not allow online notarizations for solemnizing marriages.
Steps to Become a Remote Notary in Florida
Step 1: Obtain a Traditional Florida Notary Public Commission
If you are not already a commissioned notary in Florida, you must first obtain your traditional notary commission. This includes meeting the basic qualifications and applying through the Florida Department of State’s website. Check your status using the Florida notary search tool or in this tool too.
Step 2: Complete a RON Training Course
The state of Florida requires you to complete a two-hour RON course, which covers various topics including:
- Introduction to RON
- Requirements to Become an Online Notary Public
- Audio-Visual and Identity Confirmation Requirements
- Security Measures
- Remote Online Notarization Procedures
- Handling Witnesses, Record Keeping, and Special Considerations
- Remote Online Service Provider Functions
You can find approved courses and providers on the Remote Online Notary Public Education Providers page. After completing the course, you must pass a multiple-choice exam with at least a 70% score to receive your certificate of completion.
Step 3: Secure a Surety Bond and E&O Insurance
Purchase a $25,000 surety bond and an errors and omissions (E&O) insurance policy with coverage of at least $25,000. These are mandatory to protect both you and your clients from potential claims related to your notarial acts.
Step 4: Choose a State-Approved RON Technology Provider
Before applying, you must select a state-approved RON technology provider. The provider should offer tools for:
- Digital certificate issuance
- Electronic seal creation
- Electronic journal maintenance
- Identity proofing and credential analysis
- Secure video and audio recording storage
Step 5: Complete and Submit Your Application
After fulfilling the above steps, fill out the Florida online notary application. Submit the form along with the necessary documents verifying completion of the RON course, bond, and insurance. Mail these documents and include the $10 registration fee to the Florida Department of State, Division of Corporations.
Things to Include in Your Application
Your application should include the following details:
- Your notary identification number, date of birth, and the last four digits of your social security number.
- A valid email address where your commission details can be sent.
- Signed Statements of Officer using your digital certificate.
- An uploaded image of your electronic seal in an acceptable format (BMP, JPEG, PNG, or TIF).
Ensure all information matches your existing notary public records to avoid processing delays.
Step 6: Pay the Registration Fee
Include a payment of $10 for the state registration fee. Double-check all submitted information to confirm accuracy.
Step 7: Await Approval
Once the application is submitted, you’ll receive a reference number and an email confirmation. Approval usually takes a few business days, and you can start offering online notary services once approved. If issues arise, follow corrective instructions provided by the state.
Maintaining Your Remote Notary Commission
Your remote notary commission will expire concurrently with your traditional notary commission. Ensure timely renewal of both commissions and update any changes in your digital certificate or electronic seal with the Secretary of State.
Best Practices for Florida Remote Notaries
Follow these best practices to ensure a successful remote notary business:
- Stay Informed: Keep up-to-date with evolving notary laws and RON procedures in Florida.
- Invest in Quality Technology: Use secure, state-approved platforms for conducting remote notarizations.
- Maintain Detailed Records: Keep thorough records including video recordings and digital copies of documents.
- Provide Excellent Customer Service: Offer prompt responses, professionalism, and flexible scheduling to attract and retain clients.
- Market Your Services: Utilize SEO, social media, and online directories to reach a wider audience.
- Secure Client Data: Employ strong encryption and secure storage solutions to protect sensitive client information.
Adhering to these practices will help you build a reputable and successful remote notary business.
FAQs About Remote Notarization in Florida
Do I need to be in Florida when performing remote notarizations?
Yes, you must be physically present in Florida during the online notarization process.
Can I notarize documents for clients in other states?
Yes, but you’ll need to ensure that the notarization complies with Florida laws and the laws of the state where the client is located.
What training is required for RON certification in Florida?
You need to complete a state-approved two-hour RON course and pass a final exam with at least a 70% score.
How often do I need to renew my RON commission?
Your remote notary commission expires concurrently with your traditional notary commission and should be renewed accordingly.
Can I charge additional fees for remote notarization services?
Yes, you can charge extra fees for services like identity verification, record storage, and transaction fees, as long as they comply with state regulations.
Conclusion
Becoming a remote notary in Florida opens up new opportunities for professional growth. By following the steps outlined in this guide, you can expand your notary services and enhance your career. Stay compliant with state regulations, invest in reliable technology, and keep improving your skills to offer the best possible service to your clients.