Becoming a Remote Online Notary (RON) in North Carolina opens doors to modernize your notary services, providing convenience and efficiency to your clients.
This guide will walk you through the steps to get started, from obtaining your electronic notary commission to performing remote notarizations.
Why Become a Remote Online Notary in North Carolina?
Becoming an online notary in North Carolina offers several advantages:
- Convenience: Provide notarization services from anywhere, eliminating the need for in-person appointments.
- Efficiency: Speed up document turnaround times with quicker bookings and electronic processes.
- Flexibility: Work from home and manage your schedule more effectively.
- Client Satisfaction: Offer your clients a seamless and modern way to get documents notarized.
For a comprehensive guide on becoming a remote notary, check out our article on How to Become a Remote Notary.
Steps to Become a Remote Online Notary in North Carolina
1. Obtain Your North Carolina Notary Commission
Before you can become a Remote Online Notary, you must be commissioned as a traditional notary public in North Carolina. Here’s how:
- Confirm Eligibility: You must be at least 18 years old, a resident of North Carolina, or conduct business regularly in the state.
- Register for the Required Course: Enroll in the state-mandated Notary Public Course at a local community college.
- Obtain the Notary Guidebook: Get your guidebook from your community college or The School of Government at UNC Chapel Hill.
- Complete the Course: Attend and successfully complete the course.
- Pass the Exam: Achieve a score of at least 80% on the North Carolina Notary Public exam.
- Complete the Application: Fill out the application, have it notarized, and submit it along with a $50 fee.
- Receive Oath Notification: You will receive a Notary Oath Notification Letter.
- Take the Oath: Within 45 days, take your oath of office and collect your commission at your county’s Register of Deeds.
- Acquire Notary Seal: Purchase your official notary seal.
2. Complete the Electronic Notary Course
After obtaining your traditional notary commission, you need to complete a three-hour electronic notary course. Here are the steps:
- Register for the Course: Enroll in the electronic notary course at your local community college.
- Attend the Course: Complete the three-hour course and learn the essentials of electronic notarization.
- Pass the Exam: Achieve a passing score of 80% or higher on the exam.
3. Submit Your Electronic Notary Application
Once you’ve completed the course, follow these steps to apply for your electronic notary commission:
- Fill Out the Registration Form: Complete the online registration form.
- Print and Sign the Form: Sign the form and have it notarized by a valid notary.
- Submit the Form: Mail the notarized form and a $50 registration fee to the NC Secretary of State:
NC Secretary of State
PO Box 29626
Raleigh, NC 27626
4. Take Your Oath and Obtain Your Certificate
After submitting your application, you will receive an Electronic Notary Oath Notification Letter. Follow these steps:
- Visit the Register of Deeds: Take your oath at the Register of Deeds office within 45 days of receiving the notification.
- Obtain Your Certificate: Get your Electronic Notary Certificate to perform electronic notarizations.
5. Set Up Your Electronic Notary Tools
Now that you are authorized, you need the proper tools to perform remote notarizations:
- Choose a RON Platform: Select an approved electronic notary solution provider from the list of approved providers.
- Get Your Digital Certificate and Seal: Obtain a digital certificate containing your electronic signature and an electronic seal through your provider.
- Set Up Your Technology: Ensure you have a computer with a webcam, microphone, and a secure internet connection.
Requirements to Become an Electronic Notary in North Carolina
Before applying for your electronic notary commission, you must meet the following requirements:
- Be a traditional Notary Public in North Carolina.
- Complete the electronic notary training course.
- Submit a notarized registration form and a $50 fee to the Secretary of State.
- Take the electronic notary oath at the Register of Deeds.
Benefits of Becoming a Remote Online Notary
Here are some key benefits of becoming a Remote Online Notary in North Carolina:
- Expanded Services: Offer your clients a modern and efficient way to get documents notarized.
- Increased Flexibility: Work from anywhere and manage your appointments online.
- Enhanced Efficiency: Speed up the notarization process with digital tools and faster turnaround times.
- Client Convenience: Provide a convenient solution for clients who prefer or require remote notarization.
Challenges and Considerations
While there are many benefits, there are also some considerations to keep in mind:
- Regulatory Compliance: Stay updated with North Carolina’s laws and regulations on electronic notarization.
- Technology Requirements: Ensure you have the necessary technology and internet connectivity to perform RON services effectively.
- Security Measures: Implement robust security measures to protect sensitive information and prevent fraud.
- Training and Certification: Keep your knowledge and certifications current to remain compliant with state requirements.
Frequently Asked Questions
1. Are online notaries legal in North Carolina?
Yes, as of July 1, 2024, remote online notarization is permanently legal in North Carolina. The process is governed by the Electronic Notary Act under N.C.G.S. 10B-134.
2. How long does it take to become a remote online notary?
The timeline varies, but you can generally complete the process in a few weeks, depending on how quickly you complete the required courses and submit your application.
3. What are the costs associated with becoming a remote online notary?
The costs include a $50 registration fee for the electronic notary application, course fees, and any additional costs for technology and tools. For more details on the steps to becoming a remote notary, read our article on How to Become a Remote Notary.
4. What technology do I need for remote notarization?
You need a computer with a webcam, microphone, a secure internet connection, and access to an approved electronic notary platform. Additionally, you will need a digital certificate and electronic seal.
5. Do I need additional insurance to perform remote notarizations?
While not required, obtaining Errors and Omissions (E&O) insurance is recommended to protect yourself from potential legal claims.
Becoming a remote online notary in North Carolina allows you to offer modern, convenient notarization services to your clients. By following the steps outlined in this guide and staying compliant with state regulations, you can start providing remote notarization services efficiently. For a comprehensive guide on the general steps to becoming a remote notary, visit How to Become a Remote Notary. Additionally, for insights into the potential earnings of remote notaries, read our guide on How Much Does a Remote Online Notary Make?.
For more information and resources, visit the North Carolina Secretary of State’s website or consult the North Carolina eNotarization Handbook.