How to Become a Remote Online Notary in Wisconsin (2025)

Overview

To become a remote notary in Wisconsin, individuals must first be a commissioned notary public in the state. Once commissioned, notaries can complete the necessary training and certification required by the Wisconsin Department of Financial Institutions to perform remote notarizations. This typically involves completing an online course and obtaining a digital certificate. Remote notaries must also use approved technology platforms and adhere to specific guidelines for conducting notarizations remotely. By fulfilling these requirements, notaries can expand their services to include remote notarizations, offering convenience and accessibility to clients.

Becoming a remote notary in Wisconsin can be a rewarding career move, allowing flexible work hours and the ability to serve clients from the comfort of your home. This guide will provide a step-by-step process on how to become a remote notary in Wisconsin, detailing state requirements and regulations to ensure you are well-informed.

Understanding Remote Notary Services

A remote notary is a notary public who uses technology to notarize documents electronically without the physical presence of the signer. This practice has become increasingly popular, especially after the 2020 pandemic, as it allows for secure and efficient notarial services.

Step 1: Become a Notary Public

Before you can become a remote notary, you must first be a licensed notary public in Wisconsin. Here’s how:

Eligibility Requirements

• You must be at least 18 years old.
• You must be a resident of Wisconsin or have a business in the state.
• You must be able to read and write in English.
• You should not have been convicted of a felony or any crime involving dishonesty.

Application Process

1. Complete the notary public application form, which can be obtained from the Wisconsin Department of Financial Institutions (DFI) website.
2. Submit the application with the required fee to the DFI. As of October 2023, the fee for obtaining a notary commission in Wisconsin is $20.
3. Obtain a surety bond in the amount of $1,000. This can usually be secured through an insurance company.
4. Once your application is approved, you will receive your notary commission. You can then purchase a notary seal and journal.

Step 2: Understand Remote Notary Laws in Wisconsin

Wisconsin has specific laws governing remote notaries. It is essential to familiarize yourself with these regulations to ensure compliance. Remote notarization is governed by Wisconsin Act 125, which outlines the permissible methods and technologies that can be used.

For a detailed overview of the legal status of remote notary in Wisconsin, visit this page.

Step 3: Equip Yourself with the Right Technology

As a remote notary, you will need to utilize specific technology to conduct remote notarizations.

Required Technology

• Computer or Tablet: You will need a reliable device with a good internet connection.
• Webcam and Microphone: To facilitate video conferencing with the signer.
• Notary Software: Use secure online platforms that comply with Wisconsin notary laws. These platforms usually provide tools for video conferencing, electronic signature, and records keeping.

Step 4: Complete a Remote Notary Training

Although not required, it is highly recommended to complete a training program focused on remote notarization practices. This training can provide you with important information on:

• Best practices for conducting remote notarizations.
• Understanding and managing electronic documents effectively.
• Securing sensitive information and protecting client privacy.

Step 5: Register as a Remote Notary

After establishing your notary commission and understanding the technology and laws surrounding remote notarization, the next step is to register as a remote notary with the Wisconsin DFI.

Registration Process

1. Log in to your account on the Wisconsin DFI website.
2. Navigating to the remote notary registration section.
3. Provide the required information concerning your technology setup and the notarial software you plan to use.
4. Submit any additional documentation requested by the DFI, along with the registration fee if applicable.

Step 6: Start Offering Remote Notary Services

Once your registration is approved, you are ready to start offering remote notary services. To attract clients, consider the following:

• Create a professional website showcasing your services.
• Utilize social media platforms to increase your visibility.
• Network with local businesses and legal professionals who may require notary services.

Becoming a remote notary in Wisconsin is an exciting opportunity that offers flexibility and the ability to assist clients conveniently. By following the steps outlined in this guide, you can ensure a smooth transition to offering remote notary services. Always stay updated with the latest laws and technology to maintain compliance and provide excellent service to your clients.

Becoming a remote notary in Wisconsin involves completing the necessary training, applying for a commission, obtaining a surety bond, and acquiring the required technology. It is important to familiarize oneself with the laws and regulations governing remote notarization in Wisconsin to ensure compliance and proficiency in performing notarial acts remotely. By following the established procedures and requirements, aspiring notaries can successfully transition to offering remote notary services in the state of Wisconsin.

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