Arizona has legalized remote online notarization (RON)legal framework, requirements, and benefits of remote notarization in Arizona, highlighting its convenience, accessibility, and security while addressing potential challenges.
Notarize online. Anywhere. Anytime.
Trusted online notarization. Upload, verify, connect in minutes.
- ✅ Status: Legal
- 📅 Effective: 2020 (see statute)
- 🪪 ID: KBA + credential analysis or credible witness workflow; keep audit trail.
- 🎥 Retention: Maintain A/V recording and electronic journal for at least 5 years.
- 💵 Fees: Up to $10 per online notarial act (state fee cap).
- 🔗 Statute: A.R.S. § 41-371 et seq.; A.A.C. R2-12-1308
- ✅Online notarization via live video
- ✅Government-ID check & audit trail
- ✅Instant notarized PDF (tamper-evident seal)
Affiliate link — no extra cost to you.
On this page Show
As digital services continue to evolve, the notary public field has embraced significant changes.
One notable development is the legalization of remote online notarization (RON). Arizona is among the states that have embraced this change, allowing notaries to perform notarizations electronically. This article explores the legal framework, requirements, and benefits of remote online notary services in Arizona.
Legal Framework for Remote Online Notarization in Arizona
Arizona has officially legalized online notarization, making it possible for notaries to notarize documents remotely. Here are the key aspects of the legal framework:
- Legalization Year: In 2019, Arizona passed an online notarization law that permits remote notarizations using digital signatures and electronic audio-video technology.
- Real-Time Presence: The law requires that both the notary and the signer be present in real time during the notarization process using electronic audio-video technology.
- Regulatory Body: The Arizona Secretary of State oversees the commissioning process and enforcement of regulations related to online notarization.
How Does Online Notary Work in Arizona?
Remote online notarization in Arizona allows notaries to perform notarizations electronically, providing a convenient and secure way to handle notarizations. Here is a detailed overview of the process:
1. Meeting Requirements
To perform remote notarizations, notaries must first meet specific requirements set by the state. This includes holding a valid notary commission and using state-approved technology for remote notarization.
2. Identity Verification
During the remote notarization process, the notary verifies the signer’s identity using a knowledge-based authentication system and other verification methods. This step helps prevent fraud by ensuring the signer is who they claim to be.
3. Real-Time Audio-Video Communication
Notaries and signers interact in real time using a secure audio-video platform. This allows the notary to witness the signing of documents and confirm the signer’s understanding and willingness to sign.
4. Record and Storage
The entire notarization process is recorded and stored securely. In Arizona, these records must be maintained for a specified period, ensuring that all information is available for review if needed.
5. Digital Seal and Certificate
Notaries use a digital certificate and electronic seal to notarize documents electronically. These tools ensure that the documents are tamper-proof and that any unauthorized changes can be detected and tracked.
Requirements to Become a Remote Notary in Arizona
To become a remote notary in Arizona, individuals must meet specific requirements and complete a series of steps. These include:
- Current Notary Commission: Hold a valid notary public commission in the state of Arizona.
- Application: Submit an application to become a remote notary through the Arizona Secretary of State’s website.
- Training: Complete a state-approved training course that covers the responsibilities and procedures for performing remote notarizations.
- Technology: Use a state-approved remote notarization platform that provides secure audio-video communication, identity verification, and record-keeping.
- Digital Certificate: Obtain a digital certificate and electronic seal from an approved provider.
Benefits of Remote Notarization in Arizona
Remote notarization offers several advantages for both notaries and clients in Arizona:
- Convenience: Notarizations can be conducted from any location with internet access, eliminating the need for in-person meetings.
- Accessibility: Provides greater access to notary services for individuals in remote or rural areas, as well as those with mobility issues.
- Efficiency: Speeds up the notarization process, reducing turnaround times for document handling and execution.
- Security: Enhances the security of notarizations through advanced digital tools and verification methods, ensuring the integrity of the process.
- Flexibility: Offers flexible scheduling options for both notaries and signers, accommodating various needs and timelines.
Challenges and Considerations
While remote notarization offers many benefits, there are also challenges and considerations to keep in mind:
- Technological Requirements: Both the notary and the signer must have access to reliable technology, including a computer with a webcam, microphone, and secure internet connection.
- Regulatory Compliance: Notaries must stay informed about Arizona’s specific regulations and compliance requirements for remote notarization.
- Security Measures: Implementing robust security measures to protect sensitive information and prevent fraud is crucial.
- Legal Acceptance: Ensure that the notarized document will be accepted by all parties involved, as some entities may have specific requirements regarding the notarization process.
Future Outlook for Remote Notarization in Arizona
As remote notarization continues to gain popularity, Arizona is likely to see ongoing advancements and updates to its regulations and practices. Keeping abreast of these changes will be essential for notaries and clients alike to ensure compliance and take full advantage of the benefits offered by remote notarization.
Frequently Asked Questions
1. Is remote notary legal in Arizona?
Yes, remote notarization is legal in Arizona, and notaries can perform online notarizations after completing the necessary application and training requirements.
2. What are the requirements to become a remote notary in Arizona?
Requirements include holding a current notary commission, completing an application, undergoing state-approved training, using a state-approved platform, and obtaining a digital certificate and electronic seal.
3. What are the benefits of remote notarization in Arizona?
Benefits include convenience, accessibility, efficiency, security, and flexibility, making the notarization process easier and more accessible for both notaries and clients.
4. What challenges should be considered for remote notarization?
Challenges include ensuring reliable technology, staying compliant with regulations, implementing robust security measures, and ensuring legal acceptance of notarized documents.
Remote notarization is a legal and viable option in Arizona, providing a modern, efficient, and secure way to handle notarial acts. By understanding the legal framework, meeting the necessary requirements, and leveraging advanced technology, notaries and clients can benefit from the convenience and accessibility of remote notarization. Stay informed about the latest developments and best practices to ensure successful and compliant notarizations in the digital age.
What’s Allowed under RON
- ✓ Acknowledgments
- ✓ Oaths/Affirmations
- ✓ Jurats
- ✓ Witnessing (with platform support)
- ✓ Copy certifications (where allowed)
Core Requirements
ID Requirements
KBA + credential analysis or credible witness workflow; keep audit trail.
Audio-Video Standards
Two-way, real-time audio–video; tamper-evident; prevent session tampering.
Journal / Recordkeeping
Electronic journal required; log identity proofing outcomes and fees.
Retention / Recording
Maintain A/V recording and electronic journal for at least 5 years.
Fees & Limits
Up to $10 per online notarial act (state fee cap).
Platform / Vendor Approval
Use platforms that meet Arizona rules; document state compliance in page copy.
FAQ
Is remote notarization available for all types of documents in Arizona?
Yes, remote notarization can be used for various types of documents as long as they comply with Arizona's regulations.
How long do records of remote notarizations need to be kept in Arizona?
Records must be maintained for a specified period as dictated by Arizona law, typically five years.
Can notaries perform remote notarizations outside of Arizona?
No, notaries in Arizona can only perform remote notarizations for signers located within the state, as per the law.
Do notaries need special equipment for remote notarization?
Yes, notaries must have access to a computer with a camera, microphone, and secure internet connection to conduct remote notarizations.
Is there a specific training course for remote notaries in Arizona?
Yes, notaries are required to complete a state-approved training course that covers the procedures and responsibilities for remote notarizations.
What happens if a signer has trouble with technology during the remote notarization?
If a signer experiences technological issues, they may need to reschedule the notarization or seek assistance to ensure compliance with the remote notarization process.