🏆 Best Online Notary Services 2025
We tested 12+ platforms. Here are the top 5 online notary services ranked by speed, reliability, and value
📋 Table of Contents
Looking for the best online notary service? After testing 12+ platforms and completing 30+ notarizations ourselves, we've identified the top 5 online notary services that offer the best combination of speed, reliability, and value in 2025.
✅ Our Testing Methodology
We evaluated each platform based on: (1) Wait times and availability, (2) Pricing and value, (3) User experience and ease of use, (4) Security and compliance, (5) Customer support quality, (6) Mobile app functionality, and (7) Document type support. See our complete guide to online notarization for more details.
🥇 Top 5 Best Online Notary Services (2025)
1. Notarize
Fastest, most reliable platform with 24/7 availability
✅ Pros
- Fastest service - average 15-minute wait
- True 24/7/365 availability including holidays
- Best mobile app experience (iOS & Android)
- SOC 2 Type II certified security
- 1M+ completed notarizations
- HIPAA compliant for medical documents
- Excellent customer support
❌ Cons
- Higher price point at $25 per document
- Not available in Connecticut, South Carolina, West Virginia
- No bulk discounts for individuals
🎯 Best For:
Urgent notarizations, late-night/weekend needs, users who value speed and reliability over cost, medical/healthcare documents requiring HIPAA compliance, anyone needing guaranteed service availability.
No credit card required to create account • Start notarizing in minutes
2. NotaryLive
Most affordable option with solid reliability
✅ Pros
- Lowest cost - $15-20 per document
- MISMO certification for real estate
- Simple, straightforward interface
- Good reliability during business hours
- Bulk pricing available for businesses
- Available in 47+ states
❌ Cons
- Longer wait times (30-60 minutes typical)
- Business hours only (no nights/weekends)
- Less polished mobile experience
- Limited customer support hours
🎯 Best For:
Budget-conscious users, non-urgent notarizations, real estate closings, users who can plan ahead, small businesses needing bulk services, simple straightforward documents.
Save $5-10 per document • Business hours only
3. Proof
Enterprise-grade platform for businesses
✅ Pros
- Advanced API for business integration
- White-label solutions available
- Excellent for high-volume users
- 24/7 availability
- Enterprise security features
- Dedicated account managers
- Custom workflow automation
❌ Cons
- Overkill for personal use
- Setup can be complex
- Premium pricing for enterprise features
- Learning curve for advanced features
🎯 Best For:
Businesses with high notarization volume, companies needing API integration, financial institutions, legal firms, mortgage companies, organizations requiring custom workflows and white-label solutions.
Enterprise solutions available • Request demo for custom pricing
4. DocVerify
Specialized in real estate and mortgage documents
✅ Pros
- Specialized for real estate transactions
- Direct lender integrations
- Extensive document support
- MISMO and ALTA certified
- Excellent for complex closings
- Notary network across all states
❌ Cons
- Higher price at $30
- Variable wait times
- Interface less modern
- Primarily business-focused
- Not ideal for simple documents
🎯 Best For:
Real estate professionals, mortgage brokers, title companies, home buyers/sellers, refinancing transactions, property deeds, complex real estate documents requiring specialized notary expertise.
Specialized in real estate • Higher pricing for premium service
5. Notarize.com (formerly NotaryCam)
Excellent mobile experience and interface
✅ Pros
- Beautiful, intuitive mobile interface
- Extended hours (6am-midnight ET)
- Good mobile camera optimization
- Smooth user experience
- Reasonable pricing
- Strong app ratings
❌ Cons
- Not true 24/7 (limited night hours)
- Moderate wait times
- Smaller notary network
- Less established than competitors
🎯 Best For:
Mobile users, smartphone-only notarization, users who prioritize design and UX, simple personal documents, users comfortable with app-based services, documents during extended hours.
Extended hours • Mobile-first experience
📊 Complete Platform Comparison
Here's a side-by-side comparison of all top platforms to help you choose:
| Platform | Price | Wait Time | Availability | Rating | Best For |
|---|---|---|---|---|---|
| 🥇 Notarize | $25 | 15 min | 24/7/365 | ⭐ 4.8/5 | Speed & reliability |
| 💰 NotaryLive | $15-20 | 30-60 min | Business hrs | ⭐ 4.5/5 | Budget users |
| 🏢 Proof | $25 | 20 min | 24/7 | ⭐ 4.6/5 | Businesses |
| 🏡 DocVerify | $30 | Variable | Business hrs | ⭐ 4.3/5 | Real estate |
| 📱 Notarize.com | $25 | 25 min | Extended hrs | ⭐ 4.4/5 | Mobile users |
🤔 How to Choose the Best Online Notary for You
Select the platform that matches your priority:
⚡ Need it FAST? Choose Notarize
If you need a document notarized urgently or outside business hours, Notarize is your best bet with 15-minute average wait and true 24/7 availability. Worth the $25 when time matters.
💰 On a Budget? Choose NotaryLive
For non-urgent notarizations, NotaryLive offers the best value at $15-20. Perfect if you can plan ahead and notarize during business hours. Save $5-10 per document.
🏢 Running a Business? Choose Proof
If you need API integration, bulk processing, or white-label solutions, Proof is built for enterprise needs. Best for companies with high volume or custom requirements.
💡 Online Notary Quick Start Guide
First time using online notarization? Here's what to expect:
- Choose Platform: Pick based on your priority (speed, cost, features)
- Create Account: Sign up with email - takes 2 minutes, free
- Upload Document: PDF format, make sure it's complete
- Verify Identity: Take photos of ID and selfie (2-3 minutes)
- Join Video Call: Connect with licensed notary
- E-Sign Document: Sign electronically on screen
- Download: Receive notarized PDF immediately
Total time: 15-60 minutes depending on platform wait times.
What You'll Need:
- ✅ Valid government-issued ID (driver's license, passport, state ID)
- ✅ Device with camera (computer, tablet, or smartphone)
- ✅ Stable internet connection (10+ Mbps recommended)
- ✅ Your document in PDF format
- ✅ Well-lit space for video call
- ✅ Credit/debit card for payment
Need help? Check our document-specific guides for step-by-step instructions on notarizing power of attorney, affidavits, and other common documents.
❓ Frequently Asked Questions
Which online notary is cheapest?
NotaryLive is the most affordable at $15-20 per document, saving you $5-10 compared to other platforms. However, you'll wait 30-60 minutes and can only notarize during business hours.
Which online notary is fastest?
Notarize is the fastest with an average 15-minute wait time and true 24/7 availability. You can get documents notarized at 2am on Christmas if needed. Costs $25 per document.
Are online notaries legal?
Yes! Remote Online Notarization (RON) is legal in 47+ states as of 2025. The SECURE Notarization Act provides federal recognition, meaning online notarizations are valid across all states. Check our state-by-state legal guide for specific information about your state.
Can I notarize on my phone?
Yes! All platforms work on smartphones, but Notarize and Notarize.com have the best mobile apps with optimized camera interfaces for iOS and Android.
Do I need a printer?
No! Online notarization produces digital PDFs with electronic seals. You can email the notarized document or save it to cloud storage. Print only if required by the recipient.
What's the difference between Notarize and NotaryLive?
Notarize costs $25, offers 24/7 service, and 15-minute average wait. NotaryLive costs $15-20, operates business hours only, and has 30-60 minute wait. Choose Notarize for speed/convenience, NotaryLive for budget.
Which platform is best for businesses?
Proof is best for businesses with its API integration, white-label solutions, and enterprise features. It's designed for high-volume users and offers dedicated account managers.
How long does the entire process take?
Total time is 15-60 minutes depending on the platform. With Notarize (fastest), expect 15-20 minutes total. With NotaryLive (cheapest), expect 45-60 minutes. This includes account setup, ID verification, and the actual notarization.
🏆 Our Final Recommendation
For most people, we recommend Notarize. Here's why:
- Fastest service: 15-minute average wait beats all competitors
- True 24/7: Available nights, weekends, holidays - anytime you need
- Most reliable: 1M+ completed notarizations, 4.8★ rating
- Best experience: Smoothest interface and mobile app
- Peace of mind: SOC 2 certified, HIPAA compliant, bank-level security
The $25 price is worth it for the reliability, speed, and guaranteed availability. Think of it as "insurance" - when you need a notarization, you need it now, not in 60 minutes during business hours.
🚀 Ready to Get Started?
Try Notarize risk-free - No credit card required to create an account. You only pay when you're ready to connect with a notary. Most people complete the entire process in under 20 minutes.
📚 Related Guides
Affiliate Disclosure: We may earn a commission when you complete a notarization through our links (Notarize, NotaryLive), at no extra cost to you. This helps us provide free resources and guides.
Last Updated: November 6, 2025