How Long Are Online Notarization Recordings Kept?

Quick answer: online notarization recordings are typically kept for 5 to 10 years, depending on the state governing the notarial act, with many states requiring the full 10 years. This retention isn’t optional, it’s a legal requirement in most RON frameworks, which is why the recordings are stored securely rather than deleted after your session.

This question matters because retention isn’t just an internal provider decision, it’s part of the legal compliance structure behind remote notarization. Here’s the usual range, why it varies, and what it means for you.

The Typical Retention Range

Most states that authorize remote online notarization set a mandatory minimum retention period for the audio-video recording and the electronic journal. In practice, that period usually falls between 5 and 10 years. A large share of states, including Florida and Michigan, require retention of at least 10 years. Some states set the floor at 5 years, and a notary or platform may choose to keep records longer than the legal minimum.

Why Retention Periods Vary by State

Remote notarization is governed by state-specific law, so the exact number comes from your state’s statute, not a single national rule. Some states spell out precise retention requirements for recordings and journals; others structure the obligation slightly differently. To find the requirement that applies to you, check your state’s page in our RON legality by state hub.

Why the Recording Is Kept at All

• It provides evidence if the notarization is ever challenged
• Retention is part of the notary’s ongoing compliance duties
• It supports the long-term legal reliability of the notarized document
• It protects you, since a verifiable record exists years down the line if needed

In other words, the multi-year retention works in your favor, it means proof that your document was properly notarized doesn’t disappear. For more on this, see whether online notarization sessions are recorded.

Frequently Asked Questions

Is the retention period the same in every state?

No. It’s set by state law and typically ranges from 5 to 10 years, with many states requiring 10. Check your state’s specific rule in our RON legality by state pages.

Who stores the recording during that period?

Usually the notary and/or the RON platform, kept securely with encryption and restricted access. This is one reason to choose an established provider with reliable, long-term storage.

Can I get a copy of my own recording?

Policies vary by provider. Some allow signers to request access to their session record. If this matters to you, ask the platform about its access policy before booking.

Ready to Notarize With a Provider You Can Trust?

Because these records are kept for years, storage reliability matters, another reason to use an established, compliant platform. Compare options in our guide to the best online notary services, or read how to notarize documents online.