What States Allow Remote Online Notary?

Remote Online Notarization (RON) has become an increasingly popular service across the United States, allowing notaries to perform notarizations over the internet using audio-visual technology.

As of now, many states have enacted laws permitting RON, while others have temporary measures or do not allow RON.

This article provides a comprehensive guide to the status of remote online notarization across the U.S.

States That Allow Remote Online Notary

Here is a list of states where Remote Online Notarization is currently legal:

California Joins the RON States

As of January 1, 2024, California allows Remote Online Notarization under Senate Bill 696. This legislation enables Californians to get their documents notarized online, adding California to the growing list of states that permit RON. For more details, visit our article on Is Remote Notary Legal in California?.

States with Temporary Remote Notarization Permissions

Some states have temporary authorizations for remote notarization, often in response to emergencies like the COVID-19 pandemic:

• Alabama: Temporary permission under Senate Bill 275.
• Mississippi: Temporary permission under Executive Order No. 1467.
• Rhode Island: Temporarily allows online notarization under current guidelines.

States That Do Not Allow Remote Online Notarization

As of 2024, the following states do not allow their notaries to perform remote online notarizations:

• Delaware: While state notaries cannot perform RON, individuals and businesses can use remote notaries from states where RON is permitted.
• District of Columbia: Does not allow any form of remote online notarization at this time.
• Georgia: Temporary authorization for RON has expired.
• North Carolina: Does not allow RON, but does not prohibit the use of notaries commissioned in other states.

Benefits of Remote Online Notarization

Remote Online Notarization provides numerous advantages:

• Convenience: Allows notaries and clients to complete notarizations from any location with internet access.
• Efficiency: Speeds up the notarization process and reduces the need for physical paperwork.
• Accessibility: Provides access to notary services for individuals in remote or rural areas.
• Security: Utilizes advanced technologies for secure identification verification and document handling.
• Flexibility: Offers flexible scheduling options for both notaries and clients.

How Remote Online Notarization Works

The RON process typically involves the following steps:

• Identity Verification: The notary verifies the signer’s identity using personal knowledge, a credible witness, or multi-factor authentication (such as knowledge-based questions or credential analysis).
• Audio-Visual Communication: The notary and signer engage in a live video session where the notary witnesses the signing of the document.
• Electronic Signatures: The signer applies their electronic signature to the document during the video session.
• Notarial Certificate: The notary completes the notarial certificate and applies their electronic seal and digital signature.
• Record Keeping: The session is recorded, and an entry is made in the notary’s electronic journal.

Frequently Asked Questions

1. Is remote online notarization accepted for all types of documents?

Generally, RON can be used for most types of documents that require notarization, including affidavits, deeds, and contracts. However, it’s important to verify if specific document types are accepted for RON in your state.

2. How do I know if a RON platform is approved in my state?

Each state provides a list of approved RON platforms on their official notary regulatory website. Ensure the platform you choose complies with your state’s regulations and standards.

3. Are there additional costs for using remote online notarization services?

Yes, there may be additional costs associated with using RON platforms, purchasing digital certificates, and maintaining the necessary technology. These costs can vary depending on the provider and the state regulations.

4. Can I perform RON services for clients in other states?

This depends on your state’s laws and the client’s location. Generally, the notary must be physically present in their commissioning state while performing RON, but they can notarize documents for signers located in other states.

Remote Online Notarization is a valuable service that has gained widespread acceptance across the United States. With many states now allowing RON, notaries can expand their services to meet the demands of a digital world. By understanding the requirements and benefits of RON, you can take advantage of this modern notarization method to better serve your clients. For more information on how to become a remote notary, visit How to Become a Remote Notary.

For specific details about your state’s RON laws and requirements, consult your state’s notary regulatory website or reach out to your state’s notary commission.