Overview
Becoming a remote notary in Iowa allows you to offer convenient notarial services online. To get started, you must first meet traditional notary requirements, then follow steps to secure a remote notary status, including selecting an approved platform. This guide provides essential details on the application process, legal considerations, and necessary training to ensure compliance with Iowa's regulations.
On this page
Show
Becoming a remote notary in Iowa is a valuable way to expand your notary services in the digital age. Remote notarization allows you to perform notarial acts for clients over the internet, providing convenience and efficiency. This guide will walk you through the steps to becoming a remote notary in Iowa and the requirements you must meet. Additionally, you’ll learn about the legal status of remote notarization in the state.
Requirements to Become a Notary in Iowa
Before you can apply to become a remote notary in Iowa, you must first meet the basic requirements to be a traditional notary. These include:
- Be at least 18 years old.
- Be a resident of Iowa or an Iowa-bordering state and have a regular place of work or business in Iowa.
- Be able to read and write English.
- Have no felony convictions or any crimes involving dishonesty.
If you meet these requirements, you can apply to become a traditional notary. Once approved, you can move on to becoming a remote notary.
Steps to Becoming a Remote Notary in Iowa
Follow these steps to become a remote notary in Iowa:
1. Complete Your Notary Commission
If you’re not already a commissioned notary in Iowa, the first step is to apply for a notary commission through the Iowa Secretary of State’s office. You’ll need to submit your application, along with a filing fee, and complete any required training. Once you’re approved as a traditional notary, you can apply to perform remote notarizations.
2. Choose an Approved Remote Notarization Platform
Iowa law requires remote notaries to use an approved platform that allows for secure, two-way audio-visual communication. This platform must also verify the identity of the signer using approved methods such as knowledge-based authentication (KBA) or credential analysis. Some of the platforms you may consider include:
- DocuSign
- Notarize
- SignNow
3. Apply to Become a Remote Notary
After selecting your platform, you need to apply for remote notary status through the Iowa Secretary of State. You’ll be required to provide information about the platform you’re using, ensuring that it meets the state’s security and authentication requirements.
The application process typically involves submitting documentation online, and you may need to pay an additional fee for remote notarization privileges.
4. Complete Required Training (If Applicable)
In some cases, you may need to complete additional training or certification to ensure you’re familiar with the requirements of remote notarization in Iowa. Check with the Iowa Secretary of State’s office for any updates on required training.
5. Start Performing Remote Notarial Acts
Once your application is approved, you’ll be able to perform remote notarizations using your chosen platform. Be sure to keep detailed records of each notarization, as Iowa law requires you to maintain an electronic journal of all remote notarial acts.
Legal Status of Remote Notarization in Iowa
It’s important to understand the legal framework surrounding remote notarization in Iowa. Before getting started, be sure to review the legal status of remote notary in Iowa. This will help ensure you’re operating within the bounds of state laws and regulations.
Becoming a remote notary in Iowa is an excellent way to expand your services and meet the needs of clients who prefer digital notarizations. By following the steps outlined in this guide and ensuring compliance with Iowa’s legal requirements, you can successfully offer remote notary services. Make sure to stay up-to-date on any changes to Iowa’s remote notarization laws by regularly reviewing updates from the Secretary of State’s office.
Prerequisites
- Active Iowa notary public commission
- Complete approved RON training program
- Use state-approved technology platform
- Maintain secure communication system
- Keep comprehensive electronic records
Steps
Maintain active Iowa notary public commission
Complete state-required RON training program
Submit RON application to Secretary of State
Pay required application and technology fees
Select approved RON technology platform
Set up secure identity verification system
Configure electronic recording capabilities
Test audio/video and signature systems
Receive RON authorization certificate
Begin performing remote electronic notarizations
Training & Exam
Training:
Required training program covering RON laws and technology requirements
Exam:
Assessment included as part of training completion
Bond & E&O
Bond:
Existing notary bond coverage applies
E&O Insurance:
Professional liability insurance recommended
Costs Breakdown
- RON application: $30
- Training program: $75-150
- Technology platform: $25-55/month
- Setup and equipment: $100-275
- Annual renewals: $300-500/year
Timeline
2-3 weeks processing time
Apply & Official Links
FAQ
What are the qualifications needed to become a remote notary in Iowa?
To become a remote notary in Iowa, you must be a commissioned notary public, meet the age and residency requirements, and complete any necessary training or education mandated by the state.
Is there a specific application process to become a remote notary?
Yes, you must apply to your state’s Secretary of State office for authorization to perform remote notarizations, which may involve submitting an application form and paying a fee.
Can I perform remote notarizations for clients located outside of Iowa?
In general, you can only perform remote notarizations for clients physically located in Iowa at the time of the notarization, as per state regulations.
What technology do I need to conduct remote notarizations?
You will need a reliable computer or tablet with internet access, video conferencing software, and possibly a digital signature platform to facilitate remote notarization.
Are there any specific laws governing remote notarizations in Iowa?
Yes, Iowa has established laws and regulations concerning remote notarizations, which include guidelines on the use of technology and record-keeping requirements.
Is there ongoing training or continuing education required for remote notaries?
While ongoing training is not mandated for remote notaries in Iowa, staying updated on changes in state laws and best practices is highly recommended to ensure compliance and efficiency.
What are the consequences of not following remote notarization laws?
Failing to adhere to remote notarization laws in Iowa can result in disciplinary action, loss of notary commission, and potential legal consequences, including fines or lawsuits.