How to Become a Remote Online Notary in Virginia (2025)

Overview

To become a remote notary in Virginia, you must first be a commissioned Virginia notary public. Once you have your notary commission, you can apply to become a remote notary by completing additional training specific to remote notarization. This training covers the laws and regulations surrounding remote notarization, as well as the technology and procedures involved. After completing the training, you can apply to the Virginia Secretary of the Commonwealth for a remote notary endorsement. Once approved, you can then perform remote notarizations for clients located anywhere within the state of Virginia, using approved remote online notarization (RON) platforms.

In recent years, remote notarization has gained immense popularity in the United States, particularly in Virginia. This innovative way to notarize documents allows notaries to leverage technology to serve clients from anywhere. If you wish to become a remote notary in Virginia, follow this comprehensive guide that outlines the necessary steps, requirements, and regulations.

Understanding Remote Notarization

Remote notarization refers to the process where a notary public performs notarial acts over the internet using audio-visual technology. This method offers convenience and flexibility for both notaries and clients. Virginia was one of the first states to officially recognize remote notarization in 2012, making it an ideal location to start a remote notary business.

Step 1: Meet Basic Eligibility Requirements

Before you can become a remote notary in Virginia, you need to meet certain eligibility criteria:

• You must be at least 18 years old.
• You must be a resident of Virginia or have a place of employment or practice in Virginia.
• You must be able to read and write English.
• You must not have been convicted of a felony or a significant misdemeanor.

Step 2: Obtain a Notary Public Commission

If you aren’t already a notary public, your first step is to obtain a Notary Public Commission. The process is as follows:

1. Complete a Notary Application: Fill out the application form available on the Virginia Secretary of the Commonwealth’s website.
2. Pay the Application Fee: The fee for processing your application is typically around $45.
3. Take the Notary Course: While it’s not mandatory, it’s strongly recommended to take a notary education course to familiarize yourself with Virginia’s notarial laws.
4. Submit Your Application: Send your completed application to the Secretary of the Commonwealth.

Step 3: Acquire a Remote Notary Authorization

Once you are a commissioned notary public, you need to apply for remote notary authorization:

1. Submit a Remote Notary Application: This application is separate from your initial notary application. You can find the form on the Virginia Secretary of the Commonwealth’s website.
2. Provide Required Information: Ensure you provide all necessary details, including your notary commission number, your method of performing remote notarizations, and the technology you plan to use.
3. Pay the Required Fee: There may be an additional fee for processing your remote notary authorization.

Step 4: Choose the Right Technology

You will need to select a remote notarization service provider that meets Virginia’s regulations. Consider the following:

• Audio-Visual Solutions: Your chosen platform must allow for real-time audio-visual communication during the notarization process.
• Identity Verification: Ensure that your platform includes secure methods for verifying the identity of your clients, such as knowledge-based authentication.
• Record Keeping: The platform should facilitate the proper electronic recording of the notarization process to comply with Virginia laws.

Step 5: Order Your Notary Seal and Journal

Every notary public is required to maintain specific records. As a remote notary, you need:

• An Official Notary Seal: This seal is necessary for all your notarial acts. It should include your name, the words “Notary Public”, and your commission number.
• A Notary Journal: Keep a detailed journal of all remote notarizations performed, which is crucial for accountability and legal compliance.

Step 6: Understand Your Obligations and Limitations

As a remote notary in Virginia, you must comply with specific laws and regulations, including:

• Proper verification of the signer’s identity.
• Ensuring that the signer is physically located in Virginia.
• Storing records securely and retaining them for a minimum of five years.

Step 7: Start Offering Services

Once you’ve completed all the previous steps, you are ready to start offering remote notary services. Promote your services through:

• Your own website.
• Social media platforms.
• Networking within local business communities.

Becoming a remote notary in Virginia is a straightforward process, provided you follow the necessary steps and adhere to state regulations. For those seeking more information, including the legal status of remote notary in Virginia, feel free to explore helpful resources. Remote notarization can significantly enhance your notary business and provide convenience to your clients.

Becoming a remote notary in Virginia involves completing the necessary education and application process, obtaining the required equipment such as a digital certificate and webcam, and ensuring compliance with all state regulations on remote notarization. By following these steps diligently, individuals can successfully begin their journey towards becoming a remote notary in Virginia.

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