Remote notarization is legally permissible in Minnesota, facilitated by the Revised Uniform Law on Notarial Acts (RULONA), which allows notaries to utilize audio-visual technology for notarizing documents remotely. This development enhances convenience and security, enabling individuals to have their documents notarized without in-person meetings. With the evolving digital landscape, understanding the process and requirements for becoming a remote notary in Minnesota is essential for both notaries and clients.
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- ✅ Status: Legal
- 📅 Effective: 2019
- 🪪 ID: KBA + credential analysis or credible witness workflow.
- 🎥 Retention: Maintain A/V recording and journal for at least 10 years.
- 💵 Fees: Prior cap $25 per RON before 1/1/2023; current fees per statute & vendor terms.
- 🔗 Statute: Minn. Stat. § 358.645
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- ✅Government-ID check & audit trail
- ✅Instant notarized PDF (tamper-evident seal)
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Remote notarization is legally permitted in Minnesota under the Revised Uniform Law on Notarial Acts (RULONA). This law allows notaries in Minnesota to perform notarial acts using audio-visual technology for remotely located individuals. Remote notarization provides a convenient and secure way for individuals to have their documents notarized without the need for in-person meetings. By following the guidelines outlined in RULONA, notaries in Minnesota can efficiently and effectively notarize documents for individuals located anywhere in the state.
As the world becomes more digital, the legal field is adapting to meet the demands of clients seeking convenience and efficiency. One significant advancement in this realm is remote notarization. This article delves into the legal status of remote notary services in Minnesota, providing clarity on what it entails, how it works, and how you can become a remote notary.
What is Remote Notarization?
Remote notarization allows a notary public to perform notarization online using audio-visual technology. This innovative method facilitates the signing and notarizing of documents without the need for a physical meeting. For a comprehensive overview, visit our page on What is a Remote Notary.
The Evolution of Remote Notarization in Minnesota
In response to the increasing demand for remote services, Minnesota passed legislation allowing remote notarization as part of a broader trend. The Remote Notarization Bill, enacted in 2020, officially recognized remote notarization in the state, facilitating a more flexible approach for both notaries and their clients.
Initially, the COVID-19 pandemic propelled the rapid adoption of remote services, emphasizing the need for remote notarization to ensure safety and convenience. The Minnesota Secretary of State’s office oversees the regulations governing remote notarization, ensuring that the process aligns with legal standards.
How Does Remote Notary Work in Minnesota?
The process of remote notarization in Minnesota is designed to be user-friendly while maintaining the integrity of traditional notarization. For a detailed explanation of the procedure, refer to our page on How Does Remote Notary Work.
Key Steps in Remote Notarization:
- Technology Setup: Both the signer and the notary must have access to a compatible audio-visual platform such as Zoom or a similar service.
- Identity Verification: The signer must provide valid identification, which will be verified by the notary through visual inspection.
- Document Signing: Once verified, the signer can electronically sign the document, after which the notary adds their seal and signature.
- Recording the Transaction: The notary must keep a record of the notarization, including audio-visual recordings, for legal compliance.
Requirements to Become a Remote Notary in Minnesota
If you’re considering becoming a remote notary, there are specific requirements you must meet. First, you must be a notary public in Minnesota. Additionally, the state mandates completing a training course approved by the Secretary of State and obtaining a remote notarization endorsement.
To learn more about the steps involved in becoming a remote notary, visit our page on How to Become a Remote Notary.
What States Allow Remote Notary?
While Minnesota has embraced remote notarization, it’s essential to be aware of the broader landscape. Not all states have adopted remote notarization laws. To find out more about the legal status of remote notary services across different states, check our article on What States Allow Remote Notary.
Conclusion
Remote notarization in Minnesota is legally recognized and provides a valuable service to individuals navigating the digital age. By understanding what remote notarization is, how it works, and the necessary steps to become a remote notary, you can effectively take advantage of this innovative service. As the trend towards online solutions continues, staying informed about the legal landscape of remote notarization will be critical for both notaries and their clients.
Remote notarization is legal in Minnesota as long as the notary follows the guidelines and requirements set forth by the state laws and rules regarding electronic notarizations. This allows for more flexibility and convenience in notarizing documents without the need for in-person meetings. However, it is important for notaries to stay informed of any updates or changes to the regulations to ensure compliance with all legal standards.
What’s Allowed under RON
- ✓ Acknowledgments
- ✓ Oaths/Affirmations
- ✓ Jurats
- ✓ Witnessing (as allowed)
- ✓ Copy certifications (as allowed)
Core Requirements
ID Requirements
KBA + credential analysis or credible witness workflow.
Audio-Video Standards
Record A/V; ensure session integrity; secure retention.
Journal / Recordkeeping
Electronic journal with identity proofing details.
Retention / Recording
Maintain A/V recording and journal for at least 10 years.
Fees & Limits
Prior cap $25 per RON before 1/1/2023; current fees per statute & vendor terms.
Platform / Vendor Approval
Use platforms compliant with §358.645.
FAQ
What is the main benefit of remote notarization in Minnesota?
The main benefit of remote notarization in Minnesota is the convenience and security it offers, allowing individuals to notarize documents without needing in-person meetings.
What technology is required for remote notarization?
Both the signer and the notary must have access to a compatible audio-visual platform, such as Zoom, to facilitate the notarization process.
What identification is needed for remote notarization?
The signer must provide valid identification that will be verified by the notary through visual inspection during the remote session.
How does remote notarization ensure legal compliance?
Remote notarization ensures legal compliance by requiring notaries to keep a record of the transaction, including audio-visual recordings, as mandated by state regulations.
Can anyone become a remote notary in Minnesota?
No, only individuals who are already notary public in Minnesota and have completed an approved training course can become remote notaries.
What legislation governs remote notarization in Minnesota?
Remote notarization in Minnesota is governed by the Revised Uniform Law on Notarial Acts (RULONA), which provides the legal framework for electronic notarizations.